Page 380 - Full Book_24.4.2021

Notes: (i) save as provided under Note (b) below, Clause 113 of the Company’s Constitution and the
Companies Act 2016, each Member shall not be permitted to appoint more than two (2) proxies to
1. The 24 th AGM of the Company will be conducted entirely on a virtual basis through live streaming and attend the same meeting; and
online remote voting via Remote Participation and Electronic Voting Facilities (“RPEV”). The virtual
meeting Facilities will be available at https://web.lumiagm.com. Please follow the procedures provided in (ii) where a Member appoints more than one (1) proxy, the appointment shall be invalid unless he/she
the Administrative Guide for the 24 th AGM in order to participate remotely. specifies the proportion of his/her holdings to be represented by each proxy.
(b) For the avoidance of doubt and subject always to Note (a)(ii) above, the Company’s Constitution and
2. The venue of the 24 AGM is strictly for the purpose of complying with Section 327(2) of the Act and Clause the Companies Act 2016:
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96 of the Company’s Constitution which requires the Chairman of the meeting to be present at the main
venue of the meeting. The notification of the venue of the 24 th AGM is to inform shareholders where the (i) where a Member is an exempt authorised nominee which holds ordinary shares in the Company for
electronic 24 th AGM production and streaming will be conducted. NO shareholders/proxies from the public multiple beneficial owners in one securities account (“omnibus account”), there is no limit to the
will be physically allowed at the meeting venue. number of proxies which an exempt authorised nominee may appoint in respect of each omnibus
account it holds; and
3. In accordance with Clause 109 of the Company’s Constitution, each member of the Company (“Member”) (ii) where a Member is an authorised nominee, he/she may appoint at least one (1) proxy in respect
shall be entitled to present and to vote at any general meeting of the Company, either personally or by of each securities account it holds to which ordinary shares in the Company are credited. Each
proxy or by attorney and to be reckoned in a quorum in respect of shares fully paid and in respect of appointment of proxy by an authorised nominee may be made separately or in one instrument of
partially paid shares where calls are not due and unpaid. Members may exercise their rights to participate proxy should specify the securities account number and the name of the beneficial owner for whom
(including pose questions via the RPEV) during the 24 AGM. the authorised nominee is acting.
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4. Pursuant to Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, (c) There shall be no restriction as to the qualification of the proxy. Hence, a proxy need not be a Member.
all resolutions set out in this Notice of the 24 AGM will be conducted by way of a poll. (d) The instrument appointing a proxy shall be in writing under the hand of the appointer or his/her
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5. The Company has appointed its share registrar, i.e. Boardroom Share Registrar Sdn. Bhd. (“Boardroom” attorney duly authorised in writing or if such appointer is a corporation, under its Seal or the hand of its
or “Registrar”) as the poll administrator to conduct the poll by way of electronic voting (“e-voting”) and attorney.
SKY Corporate Services Sdn. Bhd. as the Independent Scrutineers to verify the poll results. (e) The instrument appointing a proxy (“Proxy Form”) must be deposited at the Registrar’s office in the
following manner:
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6. For the purpose of determining a Member who is entitled to attend the virtual 24 AGM, the Company will
request Bursa Malaysia Depository Sdn. Bhd., in accordance with Clause 93 of the Company’s Constitution, (i) by electronic means through the Boardroom Smart Investor Portal at https://boardroomlimited.my
to issue a Record of Depositor (“ROD”) as at 25 May 2021. Only a Member whose name appears on the by logging in and selecting “E-PROXY LODGEMENT”; or
ROD as at 25 May 2021 shall be entitled to attend the meeting or appoint a proxy(ies) to attend and/or vote (ii) by hand or post to Boardroom Share Registrar Sdn. Bhd. at 11th Floor, Menara Symphony, No. 5,
on his/ her behalf. Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor, Malaysia, not less than forty-
eight (48) hours before the time appointed for holding the meeting which is no later than Monday,
7. Notes on Appointment of Proxy:
31 May 2021 at 10.00 a.m.
(a) In accordance with Clause 92 of the Company’s Constitution, a Member entitled to attend and vote at (f) The lodging of a completed Proxy Form does not preclude a Member from attending and voting should
a meeting of the Company is entitled to appoint one (1) or more proxies to exercise all or any of his/her the Member decides to do so. If the Member subsequently decided to attend the 24 th AGM, the Member
rights to attend, participate, speak and vote for him/her subject to the following provisions: is requested to revoke the earlier appointment of proxy by notifying Boardroom in writing, no later than
10.00 a.m., Monday, 31 May 2021.
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STAMP

boArdrooM shAre regisTrArs sdn bhd

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11 Floor, Menara Symphony
No. 5, Jalan Prof. Khoo Kay Kim
Seksyen 13, 46200 Petaling Jaya
Selangor Darul Ehsan
Malaysia

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