• preparation and compilation of the attendance lists, minutes and other documents relating to the AGM (which includes any adjournments thereto); and • the Company’s compliance with any applicable laws, listing rules, regulations, codes and/or guidelines (collectively, the “Purposes”). ii. undertakes and warrants that he or she has obtained such proxy(ies)’ and/or representative(s)’ prior consent for the Company’s processing of such proxy(ies)’ and/or representative(s)’ personal data for the Purposes. Note: The term “processing” and “personal data” shall have the meaning as defined in the Personal Data Protection Act 2010. ANNEXURE ON THE VOTING PROCEDURE POLL VOTING FOR PHYSICAL & VIRTUAL PRESENCE 1. The voting will be conducted by poll in accordance with Paragraph 8.29A of Main Market Listing Requirements of Bursa Malaysia Securities Berhad. The Company has appointed Boardroom as Poll Administrator to conduct the poll by way of electronic voting (e-Voting) and SKY Corporate Services Sdn Bhd as Scrutineers to verify the poll results. 2. During the 42nd AGM, the Chairman will invite the Poll Administrator to brief on the e-Voting housekeeping rules. 3. For the purposes of the 42nd AGM, the RPEV facilities will be carried out via the following voting devices: i. Personal smart mobile phones; ii. Tablets; or iii. Laptops. 4. There are two (2) methods for members and proxies to vote: i. Use the QR Scanner Code provided in the email notification; or ii. Access using the website URL https://meeting.boardroomlimited.my 5. Members and proxies can login immediately after registering their attendance, but polling will only commence after the Chairman announces opening of the polls and will remain open until such time when the Chairman announces the closure of the poll. 6. Once voting has been opened, the polling icon will appear with the resolutions and your voting choices. 7. To vote simply select your voting direction from the options provided. A confirmation message will appear to show your vote has been received. 8. To change your vote, simply select another voting direction. 9. If you wish to cancel your vote, please press “Cancel”. 10. The Scrutineers will verify the poll result reports upon closing of the poll voting session by the Chairman. The Scrutineers will pass the poll results to the Chairman thereafter and the Chairman will declare whether the resolutions put to vote were successfully carried or not. Bank Islam Malaysia Berhad ◆ Integrated Annual Report 2024 526 Administrative Guide for the 42nd Annual General Meeting (42nd AGM)
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