4. The Proxy Form and/or documents relating to the appointment of proxy for the 42nd AGM shall be deposited or submitted in the following manner not less than 48 hours before the time for holding the 42nd AGM or no later than Tuesday, 6 May 2025 at 10.00 a.m. in accordance with the Company’s Constitution: (i) In hard copy form The Proxy Form, Corporate Representative, Power of Attorney or other authority, if any, under which it is signed or a notarially certified copy of that power of authority shall be deposited at the office of the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd, 11th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan or by fax to +603-7890 4670. (ii) By Boardroom Smart Investor Portal Online via the Boardroom Smart Investor Portal at https://investor.boardroomlimited.com, which is available to all individual Depositors. REVOCATION OF PROXY If you have submitted your Proxy Form prior to the AGM and subsequently decide to appoint another person or wish to participate in the live streaming of the 42nd AGM by yourself, please write in to bsr.helpdesk@boardroomlimited.com to revoke the earlier appointed proxy not less than 48 hours before the time for holding the 42nd AGM or no later than Tuesday, 6 May 2025 at 10.00 a.m. Upon the revocation, your proxy(ies) will not be allowed to participate in the 42nd AGM. In such an event, you should advise your proxy(ies) accordingly. LODGEMENT OF FORM OF PROXY VIA BOARDROOM SMART INVESTOR PORTAL Step 1 – Register Online with Boardroom Smart Investor Online Portal (for first-time registration only) a) Access website https://investor.boardroomlimited.com b) Click Register to sign up as a user. c) Complete the registration and upload a softcopy of your MyKAD (for Malaysia) front and back or Passport (for non-Malaysia) in JPEG, PNG or PDF format. d) Please enter a valid email address and wait for Boardroom’s email verification. e) Your registration will be verified and approved within one business day and an email notification will be provided. Step 2 – eProxy Lodgement a) Login to https://investor.boardroomlimited.com using your User ID and Password above. b) Select and click on Meeting Event(s) Go to “BANK ISLAM 42ND VIRTUAL ANNUAL GENERAL MEETING” and click Enter. c) Go to “PROXY” and click on Submit eProxy Form. d) Read and agree to the Terms & Conditions. e) Enter your CDS account number and insert the number of securities. f) Appoint your proxy(ies) or the Chairman of the AGM and enter the required particulars for your proxy(ies). g) Indicate your voting instructions – For, Against or Abstain, otherwise your proxy(ies) will decide your votes. h) Review and confirm your proxy(ies) appointment. i) Click Submit. j) Download or print the e-Proxy form acknowledegment. VOTING PROCEDURE Please refer to the Annexure on the Voting Procedure prepared by Boardroom together with this Administrative Details. COMMUNICATION GUIDANCE Shareholders are also reminded to refer to the Company’s website and announcements at www.bankislam.com for any changes to the arrangements of the live streaming of the 42nd AGM. SUBMISSION OF QUESTIONS Virtual/Physical Attendance 1. Shareholders may pose questions one (1) hour before and during live streaming at https://meeting. boardroomlimited.my or scanning QR Code which is from 9.00 a.m. on Thursday, 8 May 2025. Bank Islam Malaysia Berhad ◆ Integrated Annual Report 2024 524 Administrative Guide for the 42nd Annual General Meeting (42nd AGM)
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