For the financial year under review, the notice and agenda of our AGM together with Forms of Proxy were circulated to shareholders on 16 April 2024, which was twenty-eight (28) days before the 41st AGM which was scheduled on 16 May 2024 well in advance of the twenty-one (21) day requirement under the CA 2016 and the MMLR of Bursa Securities. Each item of ordinary business included in the notice of the AGM was accompanied by an explanatory statement on the effects of the proposed resolution. All Directors attended and participated in the AGM which was conducted online using an Online Meeting Platform provided by the Boardroom Share Registrars Sdn Bhd. The GCEO, Company Secretary, Group Chief Financial Officer, Group Signing Partner of Messrs PricewaterhouseCoopers, the External Audit Partner, the Poll Administrator and Scrutineer also attended and participated in the virtual AGM together with the Management and shareholders. The proceedings of the AGM included the presentation by the GCEO on the business performance and prospects of the Group for the FY2024, a presentation of the detailed responses to questions raised by the Minority Shareholders’ Watch Group (MSWG) prior to the AGM and a Q&A session during which the Chairman invited the shareholders to use the query box facility to submit questions (real time) during the meeting, before presenting the resolutions and putting them forward for voting. Bank Islam has leveraged technology to facilitate greater participation and enhance the proceedings of the AGM. Resolutions during the AGM were submitted via online electronic poll voting to enable shareholders to cast their votes. The Share Registrar, Boardroom Share Registrars Sdn Bhd (Boardroom), acted as Poll Administrator to conduct the online electronic polling process. SKY Corporate Services Sdn Bhd was appointed as Independent Scrutineer to verify the poll results. The Chairman, who chaired the proceedings provided fair opportunity and time to all shareholders to exercise their rights to raise questions and make recommendations. The proceedings of the AGM, together with the GCEO’s presentation materials, MSWG’s Q&A and Key Matters Discussed were recorded in the minutes of the meetings. The Minutes of the AGM which were duly confirmed and signed by the Chairman of the AGM, were posted on Bank Islam’s website at www.bankislam.com within thirty (30) business days from the date of the AGM. WEBSITE Bank Islam’s website provides a brief description of its history, current operations and strategy, as well as an archive of news and historical financial data on the Group and details of upcoming investor relations events. THE SHARIAH SUPERVISORY COUNCIL (SSC) The SSC forms an important part of the governance structure of BIMB and functionally reports to the Board. Composition The SSC comprises five (5) members. This is line with the requirement of paragraph 13.2 of the Shariah Governance Policy Document (SGPD) which requires an Islamic financial institution to have at least five (5) members. The members of the SSC are of diverse backgrounds, experience and knowledge. Each SSC member is an expert in his/her respective specialised field, including, Shariah and fiqh muamalat. They are experienced in dealing with matters relating to Islamic banking, capital market, takaful, waqf, zakat, fatwa, halal industry etc. Duties and Responsibilities Whilst the Board has the ultimate responsibility to oversee and accountability on Shariah compliance, the SSC performs an oversight role on all Shariah matters and to advise the Bank to ensure its business affairs and activities comply with Shariah. The SSC’s primary duties and responsibilities are outlined in the Charter and Terms of Reference which are available on www.bankislam.com. 233 www . b a n k i s l am. c om 01 02 03 04 05 06 07 ACCOUNTABILITY 08 09
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